Learning how to plan for scout meetings

Yesterday, my batch had a mini lesson about the process of planning meetings in the future by our Sec 4 seniors. Firstly, they sent us a sample of the minutes for a Scout training. They told us to look through and have a rough idea on how the minutes should look like. At first i thought that the minutes were some ordinary meeting timetable that needs to be filled up, however, we were later told that there was a specific order to follow.

Order of how the minutes should be done
1) Troop logo and School Logo
2)How the PLC Session was conducted
3)Table of names with their roles and remarks
4)Agenda
5)State the Duty Patrol, Duty Patrol Leader and fall in venue
6) Meeting timetable (Time, Activity, Involves, In-Charge, Venue, Remarks)-Sequence of Meeting timetable
7)Safety
8)Wet Weather Scheme
9)Logistics
10) Extra Remarks
11) Recorded by: , Approved by: (Recording to be done by Secretary while Approving to be done by Chairman)
12) Annex (Information about the activity)


Other than the order of how the minutes should be, I also learnt that the PLC members will have to stay back on Monday to plan for friday's training, write it down on the whiteboard, transfer it to the google docs and submit it to the teachers by 2359. Other than that, I also learnt that the members will also have to stay back again on Wednesday where a teacher will have to come in to the Scout Den to give feedback for improvement and get the members to re send the updated minutes to the him or her by Thursday Morning. After the session that I had with the Sec 4s, i realized that planning for Scout meetings were not as easy as i expected and it also amazes me how my Sec 4 seniors are able to do it every week without fail.

Sample Minutes that were sent to us